Gift Types

All gifts entered into ExceedFurther must be one of the following types:

Gift

This is the most common type and simply describes a donation of money or an in-kind gift. If any portion of the transaction is a donation, then it is generally entered as a gift, even though some portion may not qualify as a donation. For example, the purchase of a table at an event is a gift even though some fraction of the amount covers the cost of the meal. You can enter the portion that is a charitable donation in the Deductible Amount field. On the other hand, if the entire amount of the gift is used to purchase something, you might consider adding it with a gift type of Sale as described below. There are no additional fields associated with a gift type of Gift.

Dues

This type of gift is linked to a membership and is used to determine the membership level and the joined and expiration dates. When you add a gift of type Dues, the following additional fields appear:

  1. Membership - the membership that this dues payment applies to. It can be a membership associated with the household or organization paying the dues or a different household's or organization's membership.
  2. Membership Level - the type of membership being paid for.
  3. Expiration Date - the date the membership expires. This date is automatically calculated and filled in, but you can change it.
  4. Membership Dues Amount - the amount of the gift that is considered dues.
  5. Membership Join Date - the original join date for the membership.
  6. Membership Current Expire Date - the date the membership expires without the new dues payment.

Sale

A Sale is distinguished from a Gift mainly for accounting purposes. Generally gifts that are of type Sale have no charitable component. You may enter a Sale as paid or unpaid. When payment is received for an unpaid Sale, you do not enter an additional gift. Rather you return to the Sale and mark it as paid. When you add a gift of type Sale, the following additional fields appear:

  1. Sales Paid Date - the date the sale is actually paid.
  2. Sales Payment Batch - the payment may be in a different batch from the sale itself if the payment was made at a later time. When unpaid sales are posted to accounting, they can create an invoice. When the payment is posted in a subsequent batch, it creates a payment on the invoice in accounting.

Pledge

A gift type of Pledge indicates that you expect to receive the donation in the future, either in one payment or in a series of payments over time. When you enter a pledge, you are asked to specify the expected payment schedule so that you can remind the donor when payments are due. When you add a Pledge, the following fields appear and are used to create a payment schedule:

  1. Range of Recurrence - to set the first payment date and the number of payments.
    1. Start - the date of the first expected payment in the schedule.
    2. End After - the number of payments expected. The payment dates and amounts are calculated from the number of payments and the recurrence pattern.
    3. End By - the date of the last payment. The payment dates and amounts are calculated from repeating the recurrence pattern until the End By date is reached.
  2. Recurrence Pattern - to determine how frequently the payments are scheduled.
    1. Daily - a payment is scheduled daily, with the choice to schedule every day, every so many days, or every weekday (skipping the weekends).
    2. Weekly - a payment is scheduled on a weekly basis, with the choice to schedule every week or every so many weeks, and a choice for what day of the week to set the schedule each week.
    3. Monthly - a payment is scheduled on a monthly basis, with the choice to scheduled every month or every so many months. Use this to schedule quarterly or semi-annually also, by scheduling every 3 or 6 months. You can also set the day of the month by choosing a date or a day of the week and a week in the month (for example, the second Tuesday of each month).
    4. Yearly - a payment is scheduled on a yearly basis. You can choose the month and day to schedule each year, or you can schedule on a certain day of the month each year (for example, the second Wednesday in January).

When you add a pledge, you have the option of making it an Auto Pay Pledge. In this case the payments are charged automatically to a credit card or sent via an electronic funds transfer. If you are creating an Auto Pay pledge, click on the Auto Pay check box and select the Handled By choice before you add the payment schedule parameters. The choice of parameters may vary depending on how the payments are going to be made.

Pledge Payment

A Pledge Payment gift type is linked to an existing Pledge. It indicates that a payment has been received. When you add a Pledge Payment, a list of Pledges appears. You must select the Pledge that this payment applies to. When you select the Pledge, the associated payment schedule appears. You indicate what scheduled payment to apply this to by filling in the amount for that schedule. If the payment covers more than one scheduled amount, you can fill in amount to apply to each schedule.

Grant

If you use the Grants Manager, you can transfer a grant to the gift screen. In that case the gift type is Grant. You may transfer a grant even though it has not been paid in full. You cannot set the gift type to Grant directly from the gift screen. It must come from the Grant screen. If you do not use the Grants Manager and wish to record grants, use a Reason code to indicate that this was a grant.

Grant Payment

If you use the Grants Manager, you can transfer a grant payment from the grant screen to the gift screen. You can only transfer a grant payment if the corresponding grant has not been transferred first. For each grant, you need to decide if you are going to transfer the grant itself or each grant payment. You may not transfer both for the same grant. For example, if the grant has conditions attached, such as matching requirements, you may not wish to show the full amount of the grant as a gift until you have received payments. In that case you would not transfer the grant, but transfer each payment as it is received.