Volunteer Manager Schedules Tab

This tab displays a list of all volunteer schedules during the selected time period. You can show all schedules or narrow it down to just those who have worked, not worked, cancelled or didn't show up.

From this list you can manage most of the tasks you need to do with volunteer scheduling, such as adjusting individual schedules, mailing reminder or thank-you emails, recording hours worked, cancelling or marking no-shows, and creating in-kind gifts for hours spent.

In addition to the buttons, this list allows you to make changes directly to a schedule. You can change the actual start and end times and the hours worked. Note that if you make these changes in the grid, you must save them by clicking on the Save Hrs Worked button.

The Schedules tab has the following buttons:

  1. Assign - to open the Volunteer Job Scheduler for the selected schedule so you can assign additional volunteers.
  2. Unassign from Schedule - to remove a volunteer from the schedule.
  3. Mark as Worked - to mark the selected schedules as completed. This assumes the volunteer worked the hours scheduled. The number of hours worked is calculated from the start and end times. If the volunteer actual start or end times were different from the schedule, you can change those manually within the grid. The hours worked is recalculated as you enter the new times. Make sure to click on the Save Hrs Worked button after you make these changes.
  4. Mark as No Show - to mark the selected schedules as no-show.
  5. Mark as Cancelled - to mark the selected schedules as cancelled.
  6. Save Hrs Worked - to save any changes you have made to the actual start and end times and the hours worked.
  7. Mail/Email - to send an email or letter to the selected volunteers. The details of each schedule are included so you can send reminders of upcoming schedules. You can also use this to thank volunteers for their work.
  8. Unmark as Worked - to remove status that shows that the volunteer worked the selected schedule. This will reset the hours worked to zero and remove the worked status for all selected volunteer schedules.
  9. Unassign from Schedule - to remove a volunteer from a scheduled session. This removes the assignment from the list. Note that it does not remove the schedule itself. It appears on the calendar as an unassigned schedule.
  10. Create Gift Records - to create in-kind gift records for all selected volunteer schedules.